How to Calculate the Average Hours of Work Per Employee

How to Calculate the Average Hours of Work Per Employee

 You may be wondering how to calculate the average hours of work per each employee you have. Many employees work the same number of hours each week, so this makes it very easy to calculate. However, some can have different work hours every day thus making it harder to determine how many hours they work overall per week or month. So, to help you average out the hours that they work and determined and employees at a booth for us work the same number of hours each week, so this makes it very easy to calculate. However, some can have different work hours every day thus making it harder to determine how many hours they work overall per week or month. So, to help you average out the hours that they work and determined if they’re eligible for specific benefits or performance reviews you will need to be able to calculate the precise number of hours they work. Using a online employee scheduling software could help you keep track.

The First Step

The first step to doing this is to determine the type of average you wish to calculate through time tracking for employees. You can either do this by weekly hours, by day, by month or annually. You’ll need to decide on how you’re going to keep track of hours as this is important later, so you don’t confuse yourself. It’s always important to use the same measurements when keeping track of your employees.

The Second Step

Secondly, you will need to determine the span of time that all of your data will cover on your employee scheulding software. If you’re going to be tracking how much your employee works you’re going to need to decide on if you are only counting one week, are you just counting a month, or how about six months, or years worth of data? You need to make this executive decision as soon as possible.

The Third Step

Next, you’ll need to calculate the total number of hours employee has worked during that period. You will divide the number by the units into the data that corresponds to it. Simply put if you were trying to average out a day you’ll have to divide by the appropriate about to make it represent so many hours worked in that day.


Next, you’ll have to perform the same calculations for every employee with a timesheet calculator. This may take a long time. However, it’s essential to use the same timeframe of how many hours they work, and also to keep the same range of if you’re calculating it for we calculate for a month or otherwise. Either way, as you can see it’s effortless to track employees work hours, it’s just going to take a lot of work. Hopefully, this is helped you, but if you still have a hard time he highly suggests you contact the company who can help you out with this.

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Why You Should Take a Closer Look at Your Employee Time Tracking System

Why You Should Take a Closer Look at Your Employee Time Tracking System

You may not recognize it yet, but your business could be losing money from old-style employee time tracking systems. Time clocks and timesheets, for example, are especially vulnerable to inability and unintentional input. Several employees are well-known to pad their timesheets with the purpose of making it appear that they worked more time than they really did.

Timesheets and time clocks are also easy to shave. Buddy punching is a practice that one employee can use on another employee’s time card in his alternation. So, that employee can come in late or skip work altogether and still get paid irrespective. With a dependable employee time tracking system in place, organizations can enjoy many benefits, including:

Reduced Manpower and Paperwork

Older methods of time tracking need the use of manpower (for manually inputting data into a computer) and paperwork (for timesheets). With the proper application represent the hours an employee who works on a project or task are stored directly, automatically sent to the human resources department and computed. By this process, calculations are much more accurate and there is a significant reduction in the document involved.

Reduce Dishonesty among Employees

An electronic system needs to keep a much-restructured system of keeping track of the time employees spend on positive tasks and projects. Therefore, attempts to close manipulation of time or presence are completely eliminated.

Minimal Mistakes in Computations

A common issue that often plagues payroll staff is the appearance of mistakes in the last reports of physically prepared timesheets. Errors in entries are frequent, so there are mistakes in proper computations for employees on flextime and those working on shifts. Timesheets of employees who work at remote locations can also cause some mistake. With employee time tracking systems on the spot, this problem is easy to eliminate.

Easy Access to Employee Information

Usually, when employees want to find information about their holidays, sick days and vacation, they must be determined by the Human Resources Department. With employee time tracking systems, employees can register themselves and see this information on their computers. There is no need to hire administrative boards to execute the control of relevant data.

Cost Effectiveness of Resources Used for Projects Is Determined

The companies know that time is money. The time that employees devote on a certain project or task translates to money in that they are paid for it. The salaries and related fees paid to employees in the project period are shared with other expenses to determine if the project is cost effective or not.

Knowing how much is put into a project will assist businesses to recognize their ROI and determines whether or not a project is useful to their objectives. When they cannot perfectly compute for this expenditure, they could lose money on a project and not recognize it until it’s too late.

Nowadays employee time tracking has become a science. In order to determine the staff’s productivity, managers will regularly look after the time that employees spend on a particular job and compare it to their output. This will help to determine whether an employee is an effective worker or not and comparing his exports with other employees in the similar department. Performance is then easier to estimate on the information provided by an effective employee time tracking system. Visit for more information: Timeclockgenie.comRead the rest..

Quick and Easy Ways to Make Employees Utilize Their Time On the Clock and Get the Most From Your Time Tracking Service

  • Cell Phone “Lockers”

It may sound childish, like you’re back in school, but the amount of time employees waste on their smartphones is ridiculous. With the ability to access their social media accounts from their fingertips and constantly be able to contact anyone via text message is always distracting throughout the work day and cuts into productivity. For offices, you can literally instal phone lockers where each employee should leave their phone for the time they are on the clock. If they for some reason use that number for work purposes, there are call transfering apps that can send it to their desk phone or computer. Obviously allow the occasion peak for messages and the sometimes necessary FaceBook post, but try to keep cellphones away from employee workspaces as much as possible.

  • Only Permit Certain, Relevant Websites

Again, this sounds childish but it makes complete sense. You don’t want employees clocking in, then sitting at their desk reading the morning news for an hour before actually accomplishing anything. Have the IT team set internet restrictions to only allow websites useful to the job. Give your team a little freedom however and allow certain times of day that are less restricted, or leave a couple unrestricted computers in the break room for everyone to use.

  • Encourage Morning Productivity by Providing Brain Foods

One of the most common times of day for low productivity is in the morning when employees are tired and hungry. You can take this upon yourself and provide a small breakfast of easy to eat, healthy, “brain” foods. Get some breakfast bars, fruits (dried and fresh), plenty of water, and most likely coffee (although constant trips to refill coffee will cut into productivity, some people just need it.

  • Reward Productivity

A lot of people are very reward oriented, which can work out well for you as a business owner. Try doing rewards programs where a certain amount of work completed equals a gift card to Johnston and Murphy or possibly an extra vacation day. You’d be surprised how much harder people work when there is a small reward on top of their already paid salary.

  • Allow Employees to Clock Out Early

Most employees probably won’t take advantage of this very often, but instead of requiring them to work a certain amount of hours, make their work task oriented. Figure what you think is a reasonable amount of work to finish in the allotted time, and if they can get ahead of schedule, they can clock out early and take the rest of the day as a personal day. Likewise, if they are well ahead of schedule and want to sleep in for a couple of days, let it happen. Not only will it save you money on payroll and increase productivity, but your employees will enjoy a little more personal time here and there; even if they don’t take advantage of it all of the time.… Read the rest..

The Good and the Evil of Time Tracking

The Good and the Evil of Time Tracking

If you have a business, you understand the love/hate relationship that most business owners have with the time clock. As an employee, it can be a very similar feeling for very different reasons. The time clock, and time tracking in general, seems to have taken on a life of its own. We’ll discuss some of the benefits and drawbacks of time tracking.

When did things start to change with the time clock?

The change started in the 20th century. The main change was the identification of “knowledge workers,” meaning that the work they do is less important than the knowledge they have. The longer an employee has worked there, the more knowledge they have retained. In most business in modern times, every employee is a “knowledge employee.” It can be hard to figure out which ones are the most central to making your business a success. This is where employee scheduling software and an efficient time clock can come in handy. Visit this site :

What does difference does an accurate time clock make?

Quality employee scheduling software can help you understand what a project really costs. Many business owners are sure that they understand the true cost of any project – what it will cost to complete and how long it will take. However, most people are off by sometimes up to 50%! Using a time clock to track how long employees work on specific parts of the project helps to show you just how much you’re spending on the labor and “knowledge employees.” A time clock also helps you identify trends in similar projects and lets you budget accordingly. It can actually save you a significant amount of money in the long term.

Time clocks lead to better teamwork!

When used correctly, employee scheduling software is an impartial judge of how hard people are working. It is no longer up to supervisors and other employees to police each other, leading to hurt feelings and gossipy behavior. It also allows your employees to streamline their work, teaching them what works efficiently. It also protects you from accusations of improperly working your employees, by having a provable time clock to show what every employee is up to and when. Also, consider the benefit to your human resources department. Employee scheduling software streamlines that process, allowing direct transfer of data from the time clock software into your payroll software. This can save you money and take out the middleman.

Efficient time clocks lead to better resource allocation!

If you know exactly where your employees are spending their time and resources on a project, it allows you to identify which employees are best at what and allocate their time appropriately. It also allows for appropriate logistic support – providing data, revenue tracking and other valuable assets.

Appropriate use of the employee scheduling software can save time and money, lead to better teamwork and help you identify both your key “knowledge employees” and the parts of your project that work well or that need to be changed. A time clock can make all the difference.… Read the rest..

The Good and Evil of Time Tracking

The Good and Evil of Time Tracking

 Working Time versus Working Knowledge

One of the biggest disadvantages to using time tracking for employees, is that it has not evolved with the new ways of the world. Many workers now are valued by the knowledge that they possess, rather than the amount of time that they work. Time tracking software uses only the amount of time that a person works, rather than how they use their time. For those employers who hire for knowledge, time tracking may not be the best option for you.

Understand True Cost of Projects

However, online employee scheduling software can be one of the best ways to estimate how much future projects are going to cost. When you use time tracking software, you can see how much time on average projects take, and how many times the project goes beyond the scheduled time limit. Employers can use this information to more accurately schedule projects and bill clients for projects. You will be able to what precise areas of projects take the most time, and how to better schedule future projects. This can save businesses money in the long run, as they will have a better idea of how much projects will cost.

Resource Allocation

Similarly to the ways that employee scheduling software is able to tell businesses how much projects are going to cost, time tracking can also help you determine how much resources are going to be needed for projects. This is important, as some clients and departments may need more resources than others, while some are getting more resources than you need. By using time tracking properly, and to it’s fullest potential, you can see where you are using too many resources, and where you are not using enough. Click here!


There is almost no business in the world which can have an unlimited budget for every project everytime. You must be able to properly budget if you are going to pay for everything that the business costs, as well as bring some profits into the business. One of the easiest ways that you can help better define your budget is to use a free time clock to see how much time your employees are using for projects. If you are a business which requires your employees to work as many hours as necessary until the project is finished, time tracking can be a life saver.


Timesheet calculators can also help the business work less like individuals, and more like a team. The allocation of time, resources, and money, is dependent upon the ability for a business to work together, and one cohesive team. Time tracking can help streamline the process, and allow businesses to focus more on the finer details of their business, rather than trying to handle and deal with the basic needs of the business. You can focus on expanding and growing, and creating new innovative ideas, rather than spending your time trying to ensure your employees are working enough, and getting paid appropriately. Find out more in this sites : / Timeclockhub.comRead the rest..

Free Time Clock Software Trials – Reasons to Try Before You Buy

Free Time Clock Software Trials – Reasons to Try Before You Buy

Wouldn’t it be extraordinary in case we would take home our buys and give them a shot before choosing in case we need to keep them? That is precisely what numerous dealers who deal in time tracking for employees are giving their free programming trials. It’s sort of like a dating relationship. You get the opportunity to see whether you’re perfect, what character attributes you like and which ones are prone to make you insane, and are there any warnings that would keep a long haul relationship.

Looking for the trails

At the point when exploiting the trials for time tracking for employees, there are a few inquiries you’ll need to ask in advance. Is the spare time check programming trial restricted in any capacity, or is it the completely working programming? To what extent will the free trial last? Would I get help and specialized backing amid the free trial time frame? Do I need to start from the very beginning again after the leisure time clock programming trial has wrapped up? These are imperative things to ask even before beginning the spare time clock programming trial.

Free Time Clock Software Trials - Reasons to Try Before You Buy

Ensure It Has the Features You Want

The Employee scheduling software trial is the ideal time to set aside a few minutes clock program has all the elements you’ll need. That is the reason ensuring the free trial is completely useful is so essential. A constrained list of capabilities, or far more detestable a remote showing, are not sufficient to set aside a few minutes clock programming will address the issues of your business. If you need to know more you can click this link: here.  You ought to test the careful Employee scheduling software you’ll be requested that purchase.

You’ll additionally need to ensure you won’t need to re-key the majority of the data you’ve entered amid the free trial in the wake of obtaining a changeless permit. That is the reason this dating period is so critical. You need to perceive how your future accomplice reacts in however many diverse circumstances as would be allowed before focusing on a perpetual relationship of Free time clock.

Ensure It Supports Your Business Payroll Rules

The Time clock free trial ought to permit you to completely utilize the system with your finance rules. As it were, utilize the free trial through a complete finance period. This will permit you to affirm that the product can deal with your same finance cycle, extra minute’s settings, and adjusting rules. In the end you can visit this site here. An incredible situation is to run the free timeclock programming trial right alongside your present time and participation framework. This ought to convey any undeniable inadequacies to the surface.

A thirty day trial may seem sufficiently like time to completely test the product, however in case you don’t begin making use of it for a few weeks subsequent to downloading then you may come up short on time before you’re prepared. The exact opposite thing you need is to have the Time clock free just before you meet with service to exhibit the new time and participation framework. Free trials in light of various time clock punches utilized before close may be a superior choice.… Read the rest..

Accounting for Time – Making Best Use of a Precious Resource

Accounting for Time – Making Best Use of a Precious Resource

Lacking any appropriate system for time recording in place, you have no strategy for billing for hours worked or on improving the remarkable accuracy of fixed price quotations invest in Employee scheduling software. You can’t inform which projects are lucrative, and which ones you shouldn’t rerun again.

Here we have outlined the main advantages of tracking for time, we’ll deliberate the many methods to time recording that company may use, and the we show you what you need to consider when determining what type of time recording is befitting you.

Why had Recorded Moment?

For Payroll

In its most elementary form, workers track the time they spend at work by using a time card to “clock in” using a machine. The machine records the hours worked, plus the information is sent to help payroll for processing.

Time sheets in is usually used in the factory, retail as well as other settings where there is conventionally a certain mistrust of “shop floor” staff: it implies that they are unable to be trusted to arrive punctually and work a total shift.

For Invoicing

Organization whose main activity is always to “sell time” such as  Law firms, consultancies, accountants, and other professional solutions firms must their staff to track and account for time accurately, so they can invoice their clients appropriately.

To Identify Productivity

Professional services firms furthermore want their people to maximize the volume of time they devote to earning cash while minimizing the period spent on administrative responsibilities. By tracking time, they simply record how performance each is by measuring the particular part of each day spends on chargeable work best done with Time Clock Calculator.

To Understand Internal Costs

Even when work seriously isn’t being charged out to help clients, organizations need to know what different activities charge. This applies both to support project-based work, and to “business as usual” activities like accounts processing.

Time recording in such cases helps companies identify what proportion of these costs are overheads as well as what proportion operational, and how this changes after some time. They can calculate the complete cost of a marketing campaign.

Types of Timekeeping Methods

  • Card clocking
  • Time linens
  • Computer-based time recording

Do you need a Timekeeping System?

Companies have no choice but to use a timekeeping system/ Employee scheduling software. If you charge time for it to different clients or diverse projects, then you must keep an eye on the hours you invest.

For companies that have a choice, it’s necessary for the main advantages of timekeeping to outweigh the expenses. Keeping track of workers and testing on what they’re doing every minute in the day is not reason enough to ascertain a timekeeping system. If you’re tracking time due to a lack of trust, then you’ll find probably much larger issues to cope with. Timekeeping systems can be costly.

In quite a few organizations, people’s time could be the most costly resource. By doing this, you can view how and where time is it being spent, and you can identify trends in its use. You possibly can improve performance, profitability, and customer care.

There are many timekeeping possibilities, from simple manual time sheets to sophisticated computer software solutions. Each has its benefits and associated charges. Before implementing a Time tracking for employees, analyze the costs versus the advantages to determine what’s best for one’s organization.… Read the rest..

Tips Time Management: Mind and Techniques

Tips Time Management: Mind and Techniques

books or television programs. But why time management becomes one of the most important things in management and self-improvement issues? Because, there’s still a lot of people need to remind about tips time management to improve them self in career, work life, social life even private life to get success.

As a normal people and live in a crowded time and full of activities, just like these days, if you can’t manage your time usefully you may lose lots of things, and that’s why tips time management still as a famous topic to many people who value their lives worthy.

Now here are some particular reasons why you need consider time management as a basic thought in your mind for every single day? Check these tips time management that you need to recall about. Remember Mark these on your mind.

  1. Time is Your Value. First tips for your time management is you should realize that your time will decide how big your value is. This tips time management means that if you want to have a bigger appreciation in your life then the more you should use your time functionally. This tips time management also suggests you to use it for results! Any results in your work and social life. Don’t get it whip like a swift wind! There you’ll find your value by your activities in every time you have spent for.
  2. Time is Limited. This second tips time management is more like the first one, but you know that this is more makes you conscious that you only have several times in your life. And whatever you have done it will never turn you back, and it will never come back by any means. So, if you don’t want any regret in future, why you should waste your precious time for something zero? So the suggestion from this second tips time management does your duty respectfully because that’s all time you have, no matter how small it is.
  3. Productivity Means Successfully. Yes, that correct. If you have understood those two tips time management above, then you should spend your time to get more results. Be productive in everything you do. If you implement this tips time management successfully, means you are not any longer spending time just for watching TV or playing games with some snacks in your several spare times.

Now how can you manage your times technically? Here is some tips time management technique that might help you to start a better life management.

  1. Do It Now. First quick tips time management technique has never delayed any things you have to do, any things you want to do even that’s a small idea across your head. Just do it now and you will see that your small activity that day will make lead you the result in the next morning. This tips time management suggests you use your time precisely by doing any useful activity in every time you have even spared one.
  2. Write Your Daily Duty. You can use this tips time management technique by prioritizing what you have to do from the important and urge one to the not important and not urge one. The main idea of this tips to time management is to make sure that you are going to do the activity more strategic, so the results you bring are worth for with the time you have spent.
  3. Do the Job Daily. This technique is a combination of the first technique tips time management with the second. What you have written and you should do it now! When? Right now! Every single day. Though your dateline is yet to come in the next few days, by doing the job daily will make you more productive and will make you can do the job more perfectly. And not only that, if you can do this third tips time management well means you are shaping yourself to be someone successful in the future.

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Time is the only source that we have that confers different results with different finite jurisdiction and management. In the initial phases of our life, we are directed to do things, and we don’t have to ponder over. The effective steps that we should adopt are that the output of the allocated time increases our need. But as we evolve and get more into demand, our need to have a dominating control over our time increases because it affects a lot of people under us. From here the concept of time management emerges in full swing. Time management is not a concept that can be trained or imitated; rather it’s s process that has to be initiated by you from the very day one. The skill of time management is natural and it is very necessary for a good manager to take it into action. The basic flaw with us is that we unknowingly sit all day through and doing wrong things at the right time, eventually causing us to complain by the end that there was a scarcity of the endowed time. So the need to adopt an attitude that triggers to getting the goals executed within a limited time frame with maximum efficiency and productivity is what time management stands for.

There have been stories that have guided people to get more efficient just by managing the time well. Some of them are

  • The UK supermarket ASDA felt the emergent need to improve staff retention and reduce absenteeism. So in 1995, the decision was taken to employ thousands of workers. It introduced some innovations to go, though. There were child care leave in which parents can drop off from the hectic schedule to spend time with their children without deduction in payment, swift swapping that catered to allowing the staff to be absent from domestic problems, school starter scheme that allows the parents just to take leave from the office for half a day for the admission of the child and his first day at school, paternity leave- it was regardless of the time, maternity leave that included the period even after delivery. The others were adoption, study, and emergency leave. There was also a reorganization of the high women workforce taking into account that they also have a family to attend. There were more of innovations so that the productivity gets customized and the clients needs, can be met before the deadlines.
  • Jim Denney is a successful writer in California. To overcome the problems that he faced in being a freelancer, he adopted a series of time management tricks. He used them in business writing, proposal writing, getting the disagreeable tasks done, etc. His principles were to decide on what project you have to work, to withdraw from the work by taking small breaks so that you can rejuvenate your mental makeup and leave a gap. If nothing makes sense, it’s better to write hogwash so that the flow is maintained and can later give birth to bigger and better ideas. One should have at least an outline before starting up with any article writing. There should be commitment and discipline during the writing time by avoiding distractions that can limit concentration. There should be a constant revision of what one had written earlier so that the rhythm is maintained. There should be the solid belief that you can complete the task no matter how frustrating it becomes by the end.

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Time management systems: what do you use?

Time management systems: what do you use?

How to make sure your time doesn’t go down the drain

Managing time is one of the most important quality to learn to live a happy and productive life. As children, there is a lot of free time and the issue of being “productive” doesn’t even come to play: you don’t need to manage something when you have nearly endless amounts of it! When school starts, the amount of free time suddenly gets slashed and becomes more precious. As we get on with life, even the concept of “free time” becomes fleeting. By the time people start working in a regular job, they are faced with 8-hour-long days in front of you, with a bonus: a client, or a boss, who is expecting to see results from those 8 hours.

The importance of “your” time

Much of the stress people experience comes from the feeling that time, one of the most precious things they have, just seems to disappear in front of their eyes. Entire working days go by, and very little gets achieved. This is especially true for people — or company — who don’t have proper time management systems in place. The problem is that instinctively humans are terrible at managing time. Maybe it’s just one of those things that, as monkeys, we are not even meant to be doing. When you place this problem in a business contest, it goes from being a nuisance to being a potentially fatal problem. So, what systems can you use in your company to minimize the amount of wasted time? In this article, I will talk about time regarding a company working for contractors. However, the same can be applied to sole traders with several customers.

Logging time

Logging time is the most obvious thing to do; unfortunately, it’s also the hardest thing to do. The main problem is that logging time takes… time. This is ironical, because no time management system can accurately measure how much time was spent using the system, and effectively manage the time that is being spent… managing time. It’s a catch-22 — in fact, one of the worst types. Since logging time should be nearly transparent, the crucial question is: when should you log time? There are two ways to do this:

Using timesheets.

Everybody’s seen time sheets (and, in fact, everybody’s lied on one at some point in their lives!). Time sheets are great because they make it easier to track how much time was spent tracking time: it could simply be an entry in the timesheet itself (“Time taken filling out this timesheet”). This great pro comes with a con just as great: timesheets are unreliable. This could be for two reasons: the person filling it out is lying, or — more commonly — he or she simply cannot remember exactly what happened over the last eight hours (which is an awfully long time, to keep track of by heart). Having more frequent time sheets solves both the “memory” problem and the “cheating” problem at once: having to file a time sheet every two hours will make it harder to arrange hours in specific ways (although it’s always possible), and it will make it easier for the person filling it out to remember. However, you can easily see that the entry “Time took filling out, this time, sheet” will grow longer and longer for each timesheet (surprisingly, a 2-hour timesheet will not take 1/4 of the time taken by an 8-hour timesheet.

Using interactive timers.

Interactive timers are a possible solution to the problems that plague time sheets; in fact, at least, in theory, they are “the” solution to any time-logging problem you could have.

An interactive timer is a timer you start to log how long you spend on a task. More advanced systems have the ability to have several timers going on at the same time, with only one timer ticking at one time. This means that if you switch what you are doing, you are meant to start a different timer (the original timer that was going will automatically pause). In this case, the time required actually to manage time is reduced to one click every time you change context (that is, you start doing something different). Note that I wrote “In theory”: practice is indeed very different; timers are plagued by several problems: 1) People forget to click on the right timer when they switch what they are doing; when this happens, they end up with two errors (one on the task that had extra time logged, and one on the task with not enough time logged); 2) It’s hard to mend a timer that’s gone too far; if users forget to pause a timer, they will have the option to stop the timer, log that time, and then edit the time logged. Most interactive timers don’t allow you to pause a timer and then “change it”; 3) People forget to use them, and often leave a timer on for days and days and days 4) Timers assume an ideal situation that very rarely happens (where you can work on a specific task uninterrupted for a period of time); as soon as something pops up, unless you pause the timer, things will be inaccurate.

Practice makes perfect

It’s hard to tell you, in a short article, which time management system you should use. However, what is undeniably true is that practice makes perfect. You might end up using just time sheets, or maybe just interactive timers, or maybe a mixture of the two: in the end, the most important thing is finish your day knowing what tasks you have been working on.

It’s important to remember that work conditions are never 100% ideal: people will send you emails, will ring your phone, will walk past you and tell you a joke, will send you an SMS or contact you with Messenger. Distractions are not always bad, especially if they not forced upon you and if you are not obsessively pausing your timers as they happen.… Read the rest..